Most employee handbooks are living documents, meaning they're regularly updated to reflect changes to industry regulations, labor laws or company policy. Heres what should be included in an employee handbook; our template covers every important policy of an employee manual: If you need to work only on specific parts of your handbook, click on each of the following sections to download them separately. This could include clauses that protect employees from discrimination and only hire or dismiss employees based on merit and work performance. By using one font for the headings, another for the subheadings, and a third for the body (main) text the handbook design is interesting without being overwhelming. Ideally, every employee should be introduced to the employee handbook on their first day during theonboarding processand have easy access to the document throughout their time at the company. Our real-time collaboration feature(Business plans only) will help you collaborate with your team anytime, anywhere, in real-time: Post the handbook in various locations. TheHubspot manualmade it on this list because it does so much using a standard PowerPoint style. But others are optional, and you get to choose whether we use them or not. It should also be clear, concise, and contain the company's: While there are no direct laws enforcing the use of an employee handbook, there are some state laws requiring you to inform your employees of their workplace rights. They are a great way to demonstrate how you are committed to tackling indirect and direct discrimination in the workplace. But providing your new hires with an employee handbook early on in their employment (think: first day) is a great way to make sure that the employee has all of the necessary information and also has a resource to constantly refer back to if they have any questions. Hopefully, this top 10 has given you some inspiration on your own employee handbook! Thats why were breaking down the process for you and offering you 7 employee handbook examples. From outlining your company mission statement to policies and expectations, an employee handbook makes things clearer for employees and owners alike. How can I incorporate fair chance hiring into my DEI strategy? If youre creating your very first employee handbook, or updating your existing one, read on. If the employee has signed off on these in agreement, these standards can be used legally. An employee manual keeps your employees informed about things; while simultaneously helping them achieve your company's objectives. Pick one or two design elements to incorporate throughout your pages. . Trello, another technology powerhouse, is well-known forpublicly hosting its handbook, which they refer to as an employee manual on its platform. Its important to create an employee handbook as soon as you have a mission statement and know what information youre required to share or want to share with your employees. In this example the color palette is very simple, just whites, greys, and a pop of green, which looks modern and clean. You could also explain your recruitment process to prepare future hiring managers in your company. You are required to sign and return the declaration issued with this handbook stating that you have read the handbook and are satisfied as to your and the Charity's responsibilities with respect to health and safety. Argentina Australia Belgi (Nederlands) Belgique (Franais) Brasil Canada (English) Canada (Franais) Deutschland Espaa France Hong Kong India Ireland Its one of many usefulintegrationswe provide. This will help guide the rest of your employee handbook, and make sure that you dont miss anything. Then build all the metadata columns. It contains everything about everything that anybody might need to know about working within your organization. An employee handbook can be crucial in building a positive workplace culture and employee loyalty, but theyre not easy to write. Using humor in the workplace can be hugely beneficial for your employees. They share their learned lessons on tech, productivity, and culture with employees and other companies through their own handbooks to help navigate the new remote-work world. Tip: Have an international business? Tip: Valve continuously uses real life examples, which is great for getting too grips with the office life and to be better prepared for real life situations. 9. Once you've completed the company employee handbook, it's always a great idea to give it to a group of your employees for feedback. Insure company cars with a reliable insurance provider. Your data protection policy should include information on the principles of data protection and how your employees should follow them, how you process staff data and the handling of sensitive data. Define "excessive" absenteeism and "habitual" lateness. While a small business may have a differing handbook than a large corporation they all should share a few similar qualities included in their employee handbook's. An employee handbook sets clear expectations for all employees to ensure everyone within the organization can remain on the same page. A table of contents is also a great way for your employees to quickly skip to a section. Having an employee handbook isnt something some employers think about until theres a pressing need. Americas: +1 857 990 9675 Draft your own relevant policies by using our easy-to-modify template containing these sections: If something doesnt work out, employees need to have an idea of how their employment relationship with your company will end. But weve all been there on the first day of a new job, overwhelmed by new information. Small businesses power the economy. Read More Recent News Please ask your attorney to review your finalized policy documents or Handbook. An employee handbook is a business resource that outlines its rules, policies, and expectations. While you might not include an entire section about towels, your employee handbook is one hundred percent your Dont Panic document. With the Venngage My Brand Kit tool, Business users can upload their company fonts, color palettes, and logos and see them instantly applied to their employee handbook template. See store hours and weekly ad for low price, quality groceries every day. Clean modest shirt with collar under the vest. This covers the details on how your organisations will not tolerate and then will deal with harassment or discrimination in the workplace. Employee handbooks and policy manuals can seem similar, but they are two very different things. Employsure can help you draft workplace policies, procedures and documents such as a Handbook. Browse all of our employee handbook templates. Also, feel free to modify this templates language to match your companys culture. Think of your policy manual as your terms and conditions document. Calculator overtime pay for your employees quickly. This covers all the employee benefits and compensation available. An employee handbook tells your employees what to expect, and should be written in easy to understand language. This is usually a signed form to show that the employee understand the contents of the employee handbook. The tasks and to-do cards breaks down the different policies and sections. Americas: +1 857 990 9675 Try to use your company's products or services as your employee handbook. These policies give information to employees about your expectations of them. It outlines what to expect when going through these processes and what are the relevant actions they need to take. Its likely: often, employees arent aware of the full extent of benefits and perks your company offers. On its own, it should be sent to employees within two months of starting employment. Thus, while a list of rules of conduct and a summary of benefits are important information, you should evaluate your handbook on its ability to help your organization meet its objectives. This will give you the right to re-work or amend the handbook when employment law changes. This sweet but simple employee handbook is perfect for the business! A step-by-step guide. This approach might not work for everybody, but if your company prides itself on its wit, sarcasm, and tongue in cheek approach to communications then this could work for you. Here are some employee handbook design top tips: Use icons, images, tables, illustrations, graphs and charts in your employee handbook to break up your content to make it engaging and interesting to look at. Its a lot easier to know how your handbook should look when you have real-world examples to work from. Through these policies, you show you value employees and motivate them to keep working with you. Ideally, every employee should be introduced to the employee handbook on their first day during the onboarding process and have easy access to the document throughout their time at the company. This will help you visualize the structure of the employee handbook you are making. She has been a valued writer for Workest since 2019. Discrimination and harassment are both things that we should never tolerate in a workplace. Remember, wage and hour laws are linked to how well you track employee's time. This section is mostly informative and helps you establish basic employment-related definitions. In doing so, employee handbooks help to establish a culture where issues can be dealt with fairly and consistently. Get it done quickly and accurately, every time. The 7 examples we provided above give some insight into how to create an attractive handbook that employees will want to read. Document all intended employment policies and procedures and collect them in a policies and procedures manual. In this employee handbook example icons have been used to help show new employees what they can expect on their first day at the company. If you are a large organization with hundreds of employees, your employee handbook will likely be much larger and thorough than the employee handbook distributed within smaller and/or less bureaucratic companies. It is very extensive and includes future policies about how they plan to scale, which is expected from such a large and fast growing company. This is especially true in small businesses that often operate administratively on an as-needed basis. A lot of . Go through your blank employee handbook filling out information and adding sections. If you havent devoted the time to writing and designing an employee handbook yetyoure likely not the only one. Lets take a closer look at these reasons below. Create an employee handbook now Customize an employee handbook template in minutes. Why not invite your team to help you create your companys handbook with you? But as your company grows, its helpful to create a central space for all of your processes and policies to live early on. A 1st step is understanding the importance of the employee handbook to business success. Itll give your employees an idea of what the terms of their contract and job classification are. Maternity, paternity and parental leave information. Connect with her on LinkedIn! It is a great tool for clearly mapping out your company's ethos, values, and expectations of its employees. There is a lot of information that employees need to know when starting a new company. From a code of conduct to benefits and perks to employment details, this employee handbook template has everything you need to start your own company policies. Diversity and equal opportunities. An employee handbook not only serves your new staff, but your old staff as well. Please check your login credentials and try again. Related article: How to create an effective employee handbook. Employee handbooks should be designed to do more than just communicate information and answer routine questions; your handbook should help you achieve your organizational goals and objectives. Europe & Rest of World: +44 203 826 8149 Code of conduct. Read our Employee handbook sample here . These cookies help us provide enhanced functionality and personalisation, and remember your settings. An employee handbook is a document created by Human Resources. Sometimes known as an employee manual, staff handbook, company policy manual or even a culture code, employee handbooks are given to new hires after their acceptance of an offer letter. Save-A-Lot caps for meat/produce employees. An employee handbook can be incredibly useful in communicating essential information to employees and building a positive workplace culture, but its not easy to develop one. Tip: Use rich visuals and a little bit of humour to keep your employees engaged like Hubspot. Step 3: Compile all of the information you have gathered into your employee handbook Employers should not underestimate the value of maintaining the employee handbook. Click to skip ahead to each section: Perhaps most important, the handbook outlines how employees are compensated and the benefits they will receive, including overtime. Tip: Use rich visuals and a little bit of humour to keep your employees engaged like Hubspot. Serves as a resource for employees to check dress codes, vacation and sick leave policies, parking recommendations, timekeeping policies, etc. 17 Essential Human Resources Poster Templates (Updated) Victoria Clarke is the former People & Culture Manager at Venngage. It's a roadmap of how they should act, and it speaks to your company . 8 Employee Handbook Examples You Should Steal From. Valve's handbook is a go to example shown by it going viral in 2012. New hires should receive the handbook by their 1st day of work. How do people fit into the idea of 'emorational' decisions? Save-A-Lot Food Stores Employee Benefits and Perks | Glassdoor US Indonesia All Employees Intern Part Time Full Time Seasonal Interviews Pharmacy Technician Career Jobs Salaries Interviews Law Clerk Career Jobs Salaries Interviews Manager Career Jobs Salaries Interviews Work at Save-A-Lot Food Stores? An employee handbook tells your employees what to expect, and should be written in easy to understand language. #3 - HR Employee Handbook. When joining your company, they want to learn how they can divide their time between work and leisure or out-of-work responsibilities. Easily share documents with employees and access them from anywhere to streamline your HR admin. About Save A Lot. Save-A-Lot employs 5,747 employees. . Learning about the companys history, mission, and core values can increase employee engagement and loyalty. From dress code to PTO policy and parking guidelines to reimbursement processes, a handbook is the most effective way to aggregate and share important information. The employee handbook is typically provided to new hires. Your employee handbook should be an evergreen resource within your company, with employees referring back to it regularly. Should your business have an employee handbook? It will also display the company's stance on these issues. Outline workplace expectations for all employees including workplace ethics, behaviour and performance. In this article, we dive into what an employee handbook should include and provide examples of companies that have created highly regarded handbooks to inspire you. An employee handbook contains so much information that it can be quite overwhelming, so avoid large blocks of text whenever possible. Youll want to create an employee handbook once you start hiring employees. In a nutshell, a well-thought-out employee handbook makes it easy to answer any questions an employee may have, including summaries of all company policies. But in the end, its vital to tailor your employee handbook to your own business requirements. This is the case in Japan, France, and Belgium. An employee handbook is a set of guidelines and regulations given by employers to employees and which contains information about HR policies and procedures so as to help staff understand what is expected of them. Getting employees to read the handbook is another battle. An employee handbook, also known as an employee manual, is an essential document that every business needs to have. Employee handbooks can paint a clear understanding of what their supervisors expect of them. A system to ensure safe storage and processing of employee data is a legal requirement. Zaarly is a home service provider aggregator platform based in multiple US cities and they make a real effort for their employee's to take pride in their company from the start using their handbook. That being said, writing a great employee handbook relies on a thorough understanding of the company and its culture. Next we cover the fundamentals of employee handbooks, plus offer 7 handbook examples you can learn from. Ask yourself, what would my new starter find the most helpful right now? Creating an employee handbook takes planning and consideration. The document is given to all new starters to ensure onboarding best practices are met. Here are the policies included with tips on how to customize them to your own workplace: Your Code of Conduct provides a framework for employee behavior. Items can change for an overwhelming amount of reasons. It contains relevant information about the company and it serves as a reference for any employees who have questions about the policies and procedures of the company. Lastly, handbooks operate as an information communication vehicle to facilitate the integration of employees within the company while committing to fostering a feeling of belonging across teams. The first major section of your employee handbook contains employee policies. Download. This is where examples come in. The Alexander Hamilton Institute's Complete Policy Handbook ($100) is a CD-ROM with editable policies with state-by-state guidelines. Is there a way I can simplify my employee income verification process? An employee handbook is an essential for any business. In other words, organize your employee handbook so that the most exciting information such as your company values and culture and employee benefits come first. Its also worth noting here that certain country-specific employment laws may require you to have an official employee handbook outlining mandatory work rules. These cookies help us analyze how many people are using Venngage, where they come from and how they're using it.